MONUSCO Vacancy 2023 – Team Assistant

Key Duties and Responsibilities: 

Within the limits of delegated authority, the Team Assistant will be responsible for the following duties:

Applications Support:

• Performs a wide range of office support and administrative functions;
• Responds or drafts responses to routine correspondence and other communications; uses standard software document processing packages to produce a wide variety of large, complex documents and reports;
• Monitor processes and schedules related to the unit’s/section’s outputs, products, tasks, etc.;
• Assists in researching, compiling and organizing information and reference materials from various   sources   for   reports,   work   plans,   studies,   briefings, meetings/conferences, etc.;
• Assists in the generation of a variety of reports, work orders, etc., using various databases;
• Assists the supervisor in reviewing documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format;
• Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g., answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling;
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.;
• Assists in  the  preparation  of  presentation  materials  using  appropriate technology/software;
• Maintains calendar/schedules;  monitors  change  and  communicates  relevant information to appropriate staff inside and outside the immediate work unit/section;
• Performs data entry functions;
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions;
• Performs general administrative  tasks  (e.g.,  leave  and  attendance  recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g., requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.);
• Maintain files (both paper and electronic) and databases for work unit/section;
• Operates and maintains a variety of office equipment in the performance of basic office functions, e.g., photocopier, facsimile, printer, scanner, etc.;
• Assists the Team Leader in efficient management accountability of property control in accordance with the UN regulations and rules manuals and relevant guidance;
• Effective tracking monitoring and reporting of all inventory transactions and property management related activities;
• Performs other duties as assigned.

Qualifications, Skills and Experience:

• The applicant for the United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) Team Assistant job placement should hold a High school diploma or equivalent. Vocation or Technical certificate in administration, supply chain, human resources or related area is desirable.
• At least three years of experience in supply chain, warehousing, administration and general office support or related area is required.
• Experience working in United Nations peacekeeping operations or similar international organization is desirable.
• Experience using Excel or an ERP system is desirable.
• Experience working under pressure in a large office is desirable.
• Experience driving 4 x 4 vehicles with a valid driving permit is required.
• Languages: fluency in oral and written English is required.

Competencies

• Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

How to Apply to MONUSCO Vacancy:

Please note that failure to comply with the below will render your application invalid for this process.

• Interested and qualified applicants should submit their applications with cover letter together with the attached United Nations Personal History form (P-11) only.
• For the online Personal History Profile (visit https://inspira.un.org to generate a PHP)
• All applications MUST indicate the MONUSCO Job Opening number for which they are applying, on the subject line in the e-mail. e.g. ESB/GJO/TA/01/03-2023
• All applicants MUST indicate the telephone number and email address with location. Applications without a telephone number and the email address with location WILL NOT BE ACCEPTED.
• Applications received after the deadline will NOT BE ACCEPTED.
• ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS TEST.
• In line with the UN policy on gender balance, FEMALE QUALIFIED CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.

Email details to: monusco-hrs-recruitment@un.org

All candidates should send their updated CVs and application letters via Email to: Dan.Kitamirike@jubileeuganda.com

Tel: +256754900901/ +256784701294 for any inquiries

PLEASE NOTE: The United Nations does not charge a fee at any stage of the recruitment  process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.