United Nations World Food Programme 2023 – Administrative Assistant

Key Duties and Responsibilities:

• Respond to standard queries related to UN common services and provide timely and accurate guidance.
• Manage routine administrative and financial tasks and contribute to effective and timely management of resources.
• Maintain common services documentation and records to ensure that information is organized and readily available for staff.
• Prepare and maintain record of Regional Operations Management Team (ROMT) meetings.
• Manage common services assets ensuring regular maintenance including maintaining up-to-date inventory of all assets.
• Maintain cordial relationship with all UN agencies and staff individuals through provision of customer friendly business support, information sharing and service delivery.
• Supervise service providers for cleaning, fumigation and air conditioning services under UN inter-agency arrangement.
• Assist in preparation of UN common services budget, monitor budget utilisation and provide regular performance reports.
• Contribute to improvement of business procedures and processes.
• Collect and perform basic data analysis to contribute to quality business information management.
• Maintain accurate inter-agency fuel consumption records and ensure issuance of reports in a timely manner.
• Schedule preventive and routine maintenance of premises, equipment and fittings as may be necessary.
• Supervise and ensure that works done by contractors are performed promptly and according to specifications as stipulated and in compliance with the applicable policies, procedures, rules and regulations.
• Perform any other duties as may be required.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations World Food Programme (WFP) Administrative Assistant job placement should hold a University degree in Business or Public Administration or related field obtained from a recognized institution. Postgraduate professional training in management or administration will be an added advantage.
• At least five years professional experience in similar position gained in a UN Agency or from an equally reputable organisation.
• Proven ability to perform administrative activities in line with UN operating standards.
• Ability to provide ad-hoc administrative guidance to other staff.
• Ability to convert business plans into clear actions for team members to support the implementation of the programme.
• Ability to collect and report data to draw out fact-based insights.
• Ability to demonstrate basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to immediate client’s critical activities.
• Ability to monitor trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.
• Demonstrate a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of UN standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services.
• Ability to monitor and supervise administrative work against the established standards and protocols for service excellence. Strong people skills and great attention to detail.
• Flexibility is required, as The Incumbent must be on call to handle any emerging emergencies at any hour.
• Demonstrate proficient digital skills in using Microsoft Word, Excel, PowerPoint, Outlook and Teams.
• Language: Fluency in written and oral English language.

How to Apply to United Nations World Food Programme:

All suitably qualified candidates who wish to join the United Nations World Food Programme (WFP) are encouraged to apply online at the link below

→ Click Here

PLEASE NOTE: Female applicants and qualified applicants from developing countries are especially encouraged to apply.